Why use a cash register and not a POS system

Cash Register or POS? Which is better for my Business

In the world of retail, the choice between using a cash register or a point of sale (POS) system is an important decision for business owners. Both options have their advantages and disadvantages, but which one is the better choice? In this blog post, we will explore the differences between cash registers and POS systems and discuss the factors to consider when making this decision.

What is a Cash Register?

A cash register is a mechanical or electronic device used for processing sales transactions. It typically includes a cash drawer, a display for the amount due and change, and a receipt printer. Cash registers are known for their simplicity and reliability. They are easy to use and require minimal training.

What is a POS System?

A POS system, on the other hand, is a computerized system that combines hardware and software to process sales transactions. It includes a computer or tablet, a cash drawer, a barcode scanner, and a receipt printer. POS systems offer more advanced features compared to cash registers, such as inventory management, sales reporting, and customer relationship management.

Advantages of Using a Cash Register

There are several advantages to using a cash register:

  • Cost: Cash registers are generally less expensive than POS systems, making them a more affordable option for small businesses with limited budgets.
  • Simplicity: Cash registers are easy to set up and use. They have a straightforward interface, which reduces the learning curve for employees.
  • Reliability: Cash registers are known for their durability and reliability. They have fewer technical issues compared to POS systems.
  • Cash Registers are not cloud based and don't require an internet connection. Because cash registers are not cloud based your data is stored locally, not in the cloud.
  • Normally a cash register is purchased outright instead of a subscription like so many modern POS systems. 

Advantages of Using a POS System

POS systems offer several advantages over cash registers:

  • Advanced Features: POS systems provide a wide range of features that can help streamline business operations. These include inventory management, sales analytics, and integration with other business tools.
  • Efficiency: With a POS system, transactions can be processed more quickly and accurately. Barcode scanners and automatic calculations reduce human errors.
  • Customer Insights: POS systems can track customer data, allowing businesses to analyze purchasing patterns and personalize the shopping experience.

Factors to Consider

When deciding between a cash register and a POS system, consider the following factors:

  • Business Size: Cash registers are suitable for small businesses with simple needs, while POS systems are better suited for larger businesses with more complex requirements.
  • Budget: Cash registers are a more cost-effective option for businesses with limited budgets, while POS systems require a higher upfront investment.
  • Future Growth: If you anticipate significant growth in your business, a POS system may be a better long-term investment as it can scale with your needs.
  • Industry Requirements: Some industries, such as restaurants and retail stores, may benefit more from the advanced features offered by POS systems.


In conclusion, the choice between using a cash register or a POS system depends on the specific needs and circumstances of your business. Cash registers are a simple and reliable option, while POS systems offer more advanced features and capabilities. Consider factors such as business size, budget, future growth, and industry requirements when making this decision. Ultimately, the goal is to choose a solution that will help streamline your operations, improve efficiency, and enhance the overall customer experience.